Project management
Sales & Proposals
Time tracking
Invoicing
Financial Performance
Consulting Engineers
Architects
Town Planners
Building Designers
Project Management Built for Australian Built Environment Firms
Track fees, budgets and profitability across every project phase. Drum connects directly to Xero so your financial data is always current, and your team always knows where each project stands.
Financial Tracking
See costs, revenue and profitability for every project in real time. Compare actual spend against quoted fees so you can spot margin erosion before it becomes a problem.
Xero Integration
Drum syncs invoices, expenses and cash flow data directly with Xero. No manual re-keying, no reconciliation headaches. Your books stay up to date automatically.
Simple to Use, Quick to Learn
Drum's clean interface means your team picks it up fast. Less time buried in admin, more time on billable project work.
Customisable Workflows
Set up project templates that match how your firm actually works. Define phases, milestones and task structures once, then reuse them across similar jobs.
Know Exactly Where Every Project Stands
Real-time visibility into every aspect of your project's performance
Invoice Insights
Every invoice updates your project's financial picture. See how much has been billed, what's outstanding and how the project is tracking against its fee.
Real-Time Project Health
Every hour logged or cost recorded updates project financials instantly. No waiting for end-of-month reports to discover a project has blown its budget.
Budget Warnings
When a project nears or exceeds its budget, Drum alerts the team before they log more time. Your staff see the warning at the point of entry, not after the damage is done.
Birds-Eye View
Your project dashboard shows the financial health of every active job at a glance. Filter by project type, tag or financial metrics to focus on what matters.
How Drum Manages Your Projects
Everything to manage your projects from start to finish
Time Tracking
Log time against specific project phases in seconds. Enter from the timesheet view or directly within a project.
Xero Integration
Connect your Xero account in seconds. Invoices and costs sync both ways, so there is no manual data entry or duplicate records.
Project & Task Allocation
Allocate project directors and project managers at the project level and operational staff at the phase or task level.
Invoicing
Generate time-and-materials or fixed-fee invoices from tracked billable hours. Your team can see how each invoice affects project profitability before it goes out.
Cost allocation
Upload disbursements and sub-contractor costs to your Drum projects in moments.
Email Capture
CC your private Drum email address on client and stakeholder correspondence. Every conversation is stored against the relevant project for a complete audit trail.
Drums philosophy of being a 'single source of truth' has allowed us to manage project data simply and accurately. It has helped streamline our processes and we have found the team to be accommodating in all regards.
Lauren Sutton
Accounts Manager, Projex Partners
Frequently asked questions
Common questions about how Drum handles project budgets, phases, time tracking and Xero integration.
How does Drum's Xero integration work?
Drum integrates with Xero for invoicing, purchase orders, bills, payroll and leave requests. Drum's invoice integration automatically syncs in the background, so you never have to manually fetch new data.
Can I customise project templates in Drum?
Your project templates in Drum can be customised easily from the settings area of your account. If you need help customising your templates, reach out to our team and we'll be happy to help!
How does Drum help with financial tracking?
Drum tracks all time, costs and invoices for each project ensuring that the budget shows the project health in real time. You can see a high-level overview of your project's financial health from your project dashboard and you can dig deeper on each project as required. Drum captures total costs, WIP, remaining budget and much more.
How is time tracked against projects?
Billable time can be allocated to project phases in Drum via the project page or in the intuitive time-sheet tool. Staff can also track time against leave (synced with Xero) and business overheads.
Can we capture costs against projects?
Sub-contractor costs, disbursements or other expenses can be easily allocated to projects in Drum. Simply drag and drop the receipt or invoice onto the costs tab of one of your projects and Drum will import the line items and supplier for you! You can always just enter costs manually too!
How does invoicing work in Drum?
Drum's smart invoicing system allows you to raise invoices against projects and capture the unbilled time and costs against them. This provides you with insights on the profitability of each of your invoices and helps you track unbilled time and costs. A single click is all it takes to integrate your Drum invoices with your Xero account.